Making a 1-3-5 list before you get started means the things you will get the most important tasks accomplished. Of course, this can be flexible. If you spend much of your day in meetings, for example, you might need to cut your number of items down. Make sure that each task is clearly defined and is attainable. If you come across larger and more complex tasks, break them down to smaller ones that are easier to execute and manage. Step 3: Prioritize tasks and add deadlines. It's time to reorganize the list by prioritizing the tasks. Things 3.13 – Elegant personal task management. Discussion in 'PC Apllications' started by t0nymac, Sep 18, 2020 at 4:40 AM.
- Things 3 4 – Elegant Personal Task Management Template Pdf
- Things 3 4 – Elegant Personal Task Management Template Free
- Things 3 4 – Elegant Personal Task Management Templates
- Things 3 4 – Elegant Personal Task Management Template Download
A Free App Can Customize Your Managing Responsibilities
Work is usually tiring and stressful. Is there anything you could do to make it easier? The short answer is yes. The longer answer is 'yes, if you'll create the best personal task management system for you and your team'. How does it help to regulate a workflow and why especially managers are in need of creating the personal task management system that works for them? We have the answers.
According to the latest research published in 'The Wall Street Journal', the work routine of the manager takes more than just sitting down at the desk. In their latest article, 'Which professions can make you smarter?', they explore the daily routine of the average executives and managers and claim that these jobs are far more creative than we thought. Since the SMB managers must routinely block out distractions and exercise reasoning and problem-solving skills, with time they become real experts in multitasking. Moreover, their ability to be focused is improving gradually and finally, they are able to solve more than one problem at a time. This is a valuable skill when you are in charge of workflow and monitor the progress of other workers as well, but the bigger the business, the less possible is for the manager to cope with everything without any help. While your team is growing so is your need to have a personal task management system that allows you to monitor the progress of each employee, assign tasks, create dynamic checklists online and much more!
What is personal task management system?
In short, the best personal task management system enables you to focus more on the tasks and less on creating the to-do lists for various units as well as worrying about deadlines and last-minute projects. When all your tasks for the day, week or month are already scheduled and the data is conveniently stored in one place, the job of the manager becomes more fuss-free and less stressful than it was ever before. Previously, the managers could rely only on manual handwritten checklists, a stack of Post-it notes, notepads and maybe some inconvenient to-do list that would be rewritten and updated often. Later appeared the bulky and clumsy software. Finally, today on the market there are hundreds of the employee task management tools you can choose from-
a. Expensive flashy and trendy apps that are still complicated and offer more features than you could ever use
b. Free apps that are so basic you wonder if they'd be helpful at all
c. Paid apps that look just right and offer everything you need along with a simple intuitive interface, but you are not sure whether it is worth the price or not
So what to choose? What personal task management will be just right for you? Wonder no more. To make your choice easier, here are some steps that will help you to pick the best to-do app and gradually to create the personal task management system that is just right for you.
How to pick the best personal task management app
Only five years ago there were approximately more than a few hundred apps and websites built to manage your tasks during the day, week, or month. Now, the actual number of to-do apps might be twice that if not in the thousands. Search to-do apps in the App Store or Google Play Store and you'll get hundreds of results. So where do you begin your search and how to make a final choice?
First, do not look for the right software in the app stores. Instead, check out the websites that offer the essential features of the classic to-do list along with extra features that are useful at a reasonable price. Find the software that works best for you and then download their official app to stay connected 24/7.
In general, it's best to start choosing the right software with your task management method-
a. Do you group the tasks in a certain way?
b. How many employees do you have?
c. Do you need to write extra details along with comments and profound feedback or do you keep task descriptions short?
d. Do you want to keep a record of everything that was done?
e. Are you in need of reminders?
f. Do you want to visualize your progress etc.?
Answering all these questions will help you to determine which task management method to follow. If you need a basic to-do list, choose the simple 'Grocery List' app. However, when you organize your task into detailed projects with attachments, subtasks, comments, and feedback, you need powerful software that enables you to get all things done quickly and easily to communicate with your team anytime and from any location.
Considering a task list template to get yourself organized?
Relying on your memory (and thousands of post-its) is not a reliable way to keep things organized. In fact, all it's going to do is make you feel overwhelmed.
Luckily, task list templates are a great way to organize your work and personal life. You can include custom fields to suit your needs, track your tasks, and achieve your goals.
In this article, we'll talk about the need for a task list template and its various types. We will also give you a task list template to download for free, and ten tips for managing your list effectively.
This Article Includes:
(Click on a link below and jump to that section)
Let's get started. Adobe cs6 master collection ls16 – ultimate adobe design environment.
Free Downloadable Task List Template
Before we get into the nitty-gritty of how you can conquer your task list, here's a task list template you can download for free.
Note: If you first want to learn about what task lists are, their purpose, common types, and how to use one effectively, jump to this section.
Download Links:
Note: The Excel template includes drop-down lists and progress bars.
What is a Task List?
A task list (or to do list) is a prioritized list of everything that you need to do. It allocates time for your tasks and tells you what to expect and when to expect it.
While most people think that a task list is just a reminder of how much work you have to do, its real purpose is to help you organize your life. When your tasks are organized, you stress less and get more done!
How do people work with task lists?
Some people like to print their checklist on paper, and some prefer to work off an Excel spreadsheet. Either way, their tasks are neatly organized on some form of list to easily track task progress.
And using a task list template will help you get organized straight away — you won't have to make one from scratch!
So let's take a deeper look into task list templates and how they can help you.
What is the Purpose of a Task List Template?
A task list template is a pre-formatted checklist template that helps you populate your to do list.
A basic list template could include task description, start date, due date, status, assignee, and a notes column. An advanced task template could have subtasks to outline the work that needs to be completed.
The best part?
You can duplicate the template every time you start a new project and then customize it according to your needs!
But what if I want to create my own template?
Don't worry.
There are many ways you can design your own task list template:
You can get inspiration from templates you can download online (like the one we have shared above).
Or if you are looking for a task list template with advanced project management functionality, go for project management tools like Asana, Trello, and ClickUp that can help you create one from scratch.
However, remember that it can be time-consuming to design your list template — especially when you need to include conditional formatting or a drop-down menu in your checklist template.
Three Common Types of Task List Templates
You can use a to do list for almost everything, but it doesn't mean multiple projects should be on one list. To make it easy to follow, you can use a different list for each area of your life.
Let's look at three common types of task list templates:
1. Daily and Weekly Task List
A daily to do list is all about what happens on a specific day of the week and shows what important tasks need to be accomplished at work as per your daily schedule.
Responding to emails, attending meetings, and making calls can all be included on this list.
A daily to do list is incredibly useful for time and task management. (We will talk more about time management a bit later).
On the other hand, weekly task lists help you get a bigger picture of what needs to be done during anentire week. Weekly task lists are the most popular type of list because people prefer organizing their work and life in weeks. It also helps you break down tasks and schedule your daily task reminders.
2. Personal/Family Task List
Have a busy family schedule?
No problem.
Set up a task list for your family members so that they know what to do and where to be.
You can organize your list to help you stay on top of the simplest of chores such as cleaning, shopping, and family events. Remember to put a checkbox next to the action items so that tracking tasks are made easy.
A family to do list can also be used to track a timeline like school holidays, shopping lists, family events, and special occasions.
3. Project Task List
Any project, no matter how big or small, will have various smaller tasks — all of which need to be finished on schedule. And that's where project task lists can be helpful.
These lists can be slightly more complicated than personal task lists, depending on how large the project plan is. And usually, a project task list includes details like task name and description, assignees, priority, task status, and more.
How to Use a Task List Effectively
In this article, we'll talk about the need for a task list template and its various types. We will also give you a task list template to download for free, and ten tips for managing your list effectively.
This Article Includes:
(Click on a link below and jump to that section)
Let's get started. Adobe cs6 master collection ls16 – ultimate adobe design environment.
Free Downloadable Task List Template
Before we get into the nitty-gritty of how you can conquer your task list, here's a task list template you can download for free.
Note: If you first want to learn about what task lists are, their purpose, common types, and how to use one effectively, jump to this section.
Download Links:
Note: The Excel template includes drop-down lists and progress bars.
What is a Task List?
A task list (or to do list) is a prioritized list of everything that you need to do. It allocates time for your tasks and tells you what to expect and when to expect it.
While most people think that a task list is just a reminder of how much work you have to do, its real purpose is to help you organize your life. When your tasks are organized, you stress less and get more done!
How do people work with task lists?
Some people like to print their checklist on paper, and some prefer to work off an Excel spreadsheet. Either way, their tasks are neatly organized on some form of list to easily track task progress.
And using a task list template will help you get organized straight away — you won't have to make one from scratch!
So let's take a deeper look into task list templates and how they can help you.
What is the Purpose of a Task List Template?
A task list template is a pre-formatted checklist template that helps you populate your to do list.
A basic list template could include task description, start date, due date, status, assignee, and a notes column. An advanced task template could have subtasks to outline the work that needs to be completed.
The best part?
You can duplicate the template every time you start a new project and then customize it according to your needs!
But what if I want to create my own template?
Don't worry.
There are many ways you can design your own task list template:
You can get inspiration from templates you can download online (like the one we have shared above).
Or if you are looking for a task list template with advanced project management functionality, go for project management tools like Asana, Trello, and ClickUp that can help you create one from scratch.
However, remember that it can be time-consuming to design your list template — especially when you need to include conditional formatting or a drop-down menu in your checklist template.
Three Common Types of Task List Templates
You can use a to do list for almost everything, but it doesn't mean multiple projects should be on one list. To make it easy to follow, you can use a different list for each area of your life.
Let's look at three common types of task list templates:
1. Daily and Weekly Task List
A daily to do list is all about what happens on a specific day of the week and shows what important tasks need to be accomplished at work as per your daily schedule.
Responding to emails, attending meetings, and making calls can all be included on this list.
A daily to do list is incredibly useful for time and task management. (We will talk more about time management a bit later).
On the other hand, weekly task lists help you get a bigger picture of what needs to be done during anentire week. Weekly task lists are the most popular type of list because people prefer organizing their work and life in weeks. It also helps you break down tasks and schedule your daily task reminders.
2. Personal/Family Task List
Have a busy family schedule?
No problem.
Set up a task list for your family members so that they know what to do and where to be.
You can organize your list to help you stay on top of the simplest of chores such as cleaning, shopping, and family events. Remember to put a checkbox next to the action items so that tracking tasks are made easy.
A family to do list can also be used to track a timeline like school holidays, shopping lists, family events, and special occasions.
3. Project Task List
Any project, no matter how big or small, will have various smaller tasks — all of which need to be finished on schedule. And that's where project task lists can be helpful.
These lists can be slightly more complicated than personal task lists, depending on how large the project plan is. And usually, a project task list includes details like task name and description, assignees, priority, task status, and more.
How to Use a Task List Effectively
Your task template is set up, and you've started adding tasks to the list.
The next step is to make sure you manage your task list effectively.
But how do you do that?
Here are ten tips to help you manage your task list:
1. Use the Urgent Important Matrix
Remember, the purpose of a task list is to help you see what tasks need to be done first.
But when you have 100 tasks on the list, how do you decide which one gets top priority?
To decide which tasks have a high priority and which have a low priority, you can use the urgent important matrix.
Also known as the ‘Eisenhower Matrix', this time management strategy can be easily paired with your task list.
Here's what the matrix looks like:
When you look at each task, see which box it fits into.
Then, schedule the task accordingly in your task list.
2. Create a 'Done' List
Have you ever had such a busy day, but still feel like you didn't accomplish anything?
There is nothing more satisfying than ticking off a hard task after completion. That's why you need a done list or column in your task list.
Not only does this tell you what is done and when, but it also lets you know what you have accomplished — making you feel more productive at the end of the day.
3. Take Your Task List Online
Instead of using a piece of paper or spreadsheet to manage your task list, use a dedicated online task management tool to do the job.
Not only does it ensure that your task list is stored safely on the cloud, but you can also access it easily whenever you want to.
Popular task management tools include software like Todoist, Asana, and Trello. They are known for their easy to use dashboards, creative layout, and features like a Gantt chart and support for a task dependency.
As most of these online to do list options are also configured for mobile devices, you can track your task list wherever you are.
4. Learn to Love Deadlines
Giving your tasks a due date lets you take control of your time and focus more on the task. This lets you feel more productive during the day and accomplished at the end.
However, remember to be reasonable when setting a deadline. If you know a task or subtask will take three hours to finish, don't give yourself an hour to get it done.
5. Add Tasks When They're Fresh
As soon as you have a new task (or think about another task assignment you have to do), just add it to the list.
This may seem like a disruption in your workflow, but imagine forgetting to do the task or constantly being distracted, trying to remember it!
6. Revisit Your Task List
A task list is never final.
You will be adding and removing tasks to your list as you progress through the day.
Allow yourself some wiggle room to revise your list throughout the day so that you can keep track and not get overwhelmed. Revisiting your list also lets you know where you are with your goals.
7. Write Tasks, Not Goals
Things 3 4 – Elegant Personal Task Management Template Pdf
A major mistake people make is writing the end goal in the task list instead of what needs to be done.
The purpose of the task list is not to list your goals.
Instead, it's a checklist of the steps/tasks you need to take to achieve those goals.
Breaking down your goals into steps gives you the roadmap to the end.
And remember, the purpose of the list is to help you, not to overwhelm you.
8. Keep it Specific and Simple
Use simple and specific language when you write down your tasks.
When you get too wordy with your tasks, reading them becomes another chore. However, when they are kept short, you can glance over it and see what needs to be done easily.
For example, instead of writing 'Go get the manuals from the finance head', write 'Collect Finance Manuals'.
9. Have Multiple Lists
You can use task lists to track and remind you of so many different things.
A smart way to not get overwhelmed is to have different lists when dealing with multiple projects.
Remember, you can have a separate checklist for your grocery list, daily schedule, family members, and their activity, as well as a project task list.
10. How Long Did it Take You?
Things 3 4 – Elegant Personal Task Management Template Free
Have you ever measured how long it takes you to complete a daily task?
Time tracking is a great way to boost your efficiency and give you an idea of how much you can accomplish during the day.
While you can time yourself using a stopwatch, you can also take advantage of productivity and time tracking software like Time Doctor. You can simply integrate it with your task list app to see how long your tasks take you.
This will help you stay focused, and it'll help you arrive at better estimates for how long things take. This way, you can create more realistic lists and due dates for the future.
Tip: Time Doctor integrates with several tools like Jira and Zendesk to make this a breeze.
Things 3 4 – Elegant Personal Task Management Templates
Final Thoughts
An integral part of staying organized, task lists show you all your important tasks at a glance.
Things 3 4 – Elegant Personal Task Management Template Download
And using a to do list template will help you save valuable time every time you start a new project. Design your own template or get started straight away with the template we've shared in this article.
However, remember to keep your task list updated, simple, and take advantage of apps and software to keep track of time. Once that's done, you'll start to feel more in control of your life and start checking off all those list items with ease!
- Free Downloadable Task List Template + 10 Tips to Manage Your Tasks-
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